Facilities Manager

ABOUT OUR SCHOOL

Atlanta International School (AIS) brings together students, educators, and families from around the world and Atlanta with a shared goal: to develop courageous young leaders ready to make a positive impact.

Our community represents 90 nationalities and over 60 languages. Starting in August 2025, AIS’s Upper School will span two campuses: the Buckhead Campus for Grades 3K-12 day students and the Sandy Springs Campus for Grades 9-12 day and boarding students.

This dynamic, inclusive environment gives AIS its unique energy—a place where students, educators, and families thrive, innovate, and belong. As an International Baccalaureate (IB) continuum school from 3K to Grade 12, we offer the PYP, MYP, DP, and CP, with additional flexibility through AISx. This unique program is tailored for pre-professional students in athletics, entertainment, entrepreneurship, and more. AISx partners with Mouratoglou Tennis Academy and the Atlanta United Youth Team and holds Athlete Friendly Educational Center (AFEC) accreditation.

Our engaging and comprehensive academic programs develop internationally minded, critical thinkers who excel at connecting complex knowledge to create innovative solutions. At AIS, students experience a world-class education within a diverse, multicultural, and multilingual community that prepares them for meaningful, global impact.

JOB PURPOSE

The Facilities Manager is responsible for overseeing the multi-site management, maintenance, and operational efficiency of all AIS campuses. This role ensures that school buildings, grounds, and infrastructure are safe, functional, and well-maintained while supporting a positive learning and working environment. The Facilities Manager will lead a team of maintenance personnel, oversee vendor contracts, manage compliance with safety regulations, and coordinate facility-related operations to support school activities and long-term campus planning.

Position: Facilities Manager

Division: Operations

FLSA: Non-exempt

Position Status: 12-month employee

AIS Position Status: 

Hours per week: 40 hours (Full-time)

Reports to: Director of Operations

AIS CORE VALUES BASED COMPETENCIES

• Commitment to Growth – Seeks continuous self-improvement.
• Collaborative Teamwork – Builds strong, supportive relationships.
• Adaptability – Maintains flexibility and openness to change.
• Inclusivity – Actively welcomes and engages diverse perspectives.
• Empathy – Shows compassion and understanding toward others.
• Intercultural Communication – Communicates effectively across cultures.
• Bias Awareness – Recognizes and mitigates personal biases.
• Task Prioritization – Manages time and tasks efficiently.
• Accountability – Takes responsibility for actions and outcomes.
• Constructive Conflict Resolution – Resolves conflicts in a restorative way.

RESPONSIBILITIES

1. Facilities Maintenance & Campus Management

• Oversee the multi-site general upkeep and functionality of all buildings, classrooms, common areas, and outdoor spaces across all AIS campuses.
• Ensure timely completion of maintenance work orders, prioritizing safety, functionality, and operational efficiency.
• Implement preventative maintenance programs for building structures, plumbing, electrical systems, mechanical equipment, and grounds.
• Conduct routine facility inspections, identifying wear and tear, damage, and areas requiring improvement or repair.

2. Safety, Compliance & Risk Management

• Ensure compliance with local, state, and federal regulations related to building codes, environmental health, and workplace safety across multi-site environments.
• Maintain fire safety systems, and emergency lighting, ensuring proper functionality and adherence to safety codes.
• Identify and address potential safety hazards in buildings, walkways, playgrounds, and other school areas.
• Develop and oversee safety protocols for facility operations, including hazardous materials handling, emergency shutdown procedures, and disaster preparedness plans.
• Train staff in safety procedures, proper equipment handling, and emergency response.

3. Team Supervision & Leadership

• Supervise and lead a multi-site facilities and maintenance team, assigning work orders, setting performance goals, and ensuring high-quality service delivery.
• Provide training and mentorship to team members, promoting skill development and best practices in facility maintenance.
• Conduct performance evaluations and implement professional development opportunities for facilities staff.
• Ensure effective team coordination across multiple campuses, optimizing staffing for peak operational needs.

4. Vendor & Contractor Management

• Oversee contracts with external vendors, contractors, and service providers, for multiple campuses, ensuring quality service and compliance with school needs.
• Manage pest control, janitorial services, waste management, HVAC servicing, and specialized facility maintenance contracts.
• Obtain competitive bids for projects, review vendor proposals, and negotiate cost-effective agreements.
• Conduct performance evaluations of contractors and vendors, ensuring adherence to service-level agreements (SLAs).

5. Operational Support & Event Logistics

• Coordinate facility operations and logistics to support daily school activities, special events, and extracurricular programs across multiple locations.
• Ensure seamless coordination between maintenance, security, and administrative teams to meet operational needs.

6. Long-Term Facilities Planning & Sustainability Initiatives

• Develop and implement long-term facility improvement plans, including renovations, expansions, and campus upgrades in a multi-site environment.
• Identify opportunities for energy efficiency improvements, sustainability projects, and cost-saving measures.
• Implement water conservation and waste reduction strategies to align with AIS's environmental sustainability goals.
• Collaborate with school leadership on strategic campus planning, ensuring alignment with future growth and infrastructure needs.

7. Technology & Systems Integration

• Utilize facility management software to track maintenance schedules, log service requests, and monitor work order completion.
• Maintain detailed records of inspections, repairs, equipment maintenance, and compliance documentation.
• Work with the IT department to improve facility-related technology systems, such as building automation systems.
• Ensure all campus utility systems (water, electrical, mechanical, and communications) are operational, well-maintained, and optimized for efficiency.

Required Qualifications

• Minimum of 5 years of experience in facilities management, operations, or a related field, preferably in an educational or multi-campus setting.
• Strong leadership and team management skills, with experience supervising multi-functional facilities teams.
• Knowledge of building systems, general maintenance, custodial services, and infrastructure management.
• Experience in budget development, expense tracking, and resource allocation.
• Ability to negotiate contracts, manage vendor relationships, and oversee service agreements.
• Familiarity with regulatory requirements, building codes, and workplace safety standards.
• Strong problem-solving, communication, and organizational skills.
• Proficiency in facility management software and Microsoft Office Suite (Word, Excel).
• Valid driver’s license and ability to travel between all AIS campuses.

Preferred Qualifications

• Experience in school or university facility operations.
• Certifications in facilities management, building maintenance, or project management.
• Knowledge of sustainable building practices and energy efficiency strategies.
• Familiarity with emergency preparedness planning and risk mitigation.

Role Key Competencies

• Team Leadership & Staff Development
• Operational Efficiency & Problem Solving
• Building Maintenance & Facilities Oversight
• Safety, Compliance & Risk Mitigation
• Budget & Vendor Management
• Strategic Planning & Long-Term Campus Improvements

Physical Requirements

• Ability to stand, walk, and move around campus for extended periods.
• Capability to lift and carry up to 50 lbs. as needed.
• Physical stamina to perform facilities maintenance tasks and respond to emergencies.
• Ability to work in outdoor conditions and different weather environments when necessary.

Work Environment & Scheduling

• Primary work location: All campuses
• Flexibility required: May include early mornings, nights, weekends, and emergency response shifts.
• Regular interaction with: Faculty, staff, students, external vendors, and contractors.

TO BE CONSIDERED
To be considered for the above-mentioned position, please submit the following items through our online career site https://www.aischool.org/our-school/careers: a letter of interest, resume, and email and phone contact information for three professional references with at least one being supervisory in nature by the stipulated deadline. Incomplete applications will not be reviewed. We will contact those applicants whose skills and experience best match our needs. Due to the high volume of applications, we regret that we are not able to take or return phone calls regarding employment.
 

EEO

AIS is an equal opportunity employer. We are a diverse community of professionals that broadly reflects the people of the metropolitan Atlanta area and the United States at large. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. AIS takes affirmative action in support of its policy to employ and advance all qualified candidates.